Frequently Asked Questions

 

How do I use Eduvantage?

Using Eduvantage is simple!

  • Submit your students' names and other data to your Eduvantage account.
  • Generate and print the appropriate answer sheets and have your students use these to answer the test questions.
  • Make the key (or keys, in the case of a multi-version test) for the test.
  • Scan all the student answer sheets and key(s) into a single PDF file.
  • Submit the PDF file for grading.
  • If your test consists of multiple-choice questions, Eduvantage will grade and present the student scores and data.
  • If your test consists of free-response questions, Eduvantage will collate student responses by question and display them on your tablet or computer screen. You may then assign points to each student's response, one question at a time. When you finish grading, Eduvantage will tally scores and present the test data.

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How much does it cost to use Eduvantage?

Eduvantage is currently free to use but fees will soon apply. However, by referring Eduvantage to your friends, you may continue to use the service at no charge.

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What are Eduvantage answer sheets?

Eduvantage answer sheets are specially formatted for Eduvantage to be able to grade them. They have student data (name, ID number, etc.) printed on them. You may print Eduvantage answer sheets on plain paper using any laser printer.

To create answer sheets, follow the steps below:

  • Submit your student data.
  • Generate answer sheets to create a PDF file containing answer sheets.
  • Print the PDF file of answer sheets.

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What student information must the teacher submit?

The teacher must submit the names of the students in their classes.

Optionally, the students' ID numbers may also be submitted. This will allow Eduvantage scores to be imported into electronic gradebooks.

Optionally, the students' period and course information may also be submitted. This will allow scores to be sorted or filtered by period or course.

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How do I submit student information?

To submit your students' information, follow the steps below:

  • Sign in to your Eduvantage account.
  • Click your name in the top-right corner.
  • Click My Students.
  • Click Template for Student Import in the top-right corner and open the template with Microsoft Excel or other spreadsheet application.
  • Enter your students' information in the appropriate columns.
  • Delete columns that do not contain data, including the title of the column. For example, if the period information is not entered, delete the period column as well as the title period in the first row.
  • In your spreadsheet application, select File and Save As and select CSV.
  • Click the Import Students button in the top-left corner in the My Students page and select the CSV file of student information.
  • Confirm that the student information is accurate and click Save.

The figure below shows how the data may look.

Student import spreadsheet

You may be able to export your student information from your gradebook and then copy and paste it into the template. Check with your gradebook vendor, for the export feature.

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What if the student data is not imported to my Eduvantage account?

  • When entering student data, at least the students' first names and last names must be entered. Other data in the template is optional.
  • Delete columns that do not contain data, including the title of the column. For example, if the period information is not entered, delete the period column as well as the title period in the first row.
  • For columns where data has been entered, check that the column titles in the spreadsheet have NOT been changed or deleted.
  • If you have trouble, please email your CSV file to support@Eduvantage.com and describe what you did when import failed.

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How do I generate answer sheets?

  • Sign in to your Eduvantage account.
  • Click your name in the top-right corner to pull down the menu.
  • Click Answer Sheets from the menu.
  • Click the Generate Answer Sheets button.
  • Select other settings such as Multiple Choice or Free Response as desired.
  • Click the Generate button.
A PDF file containing student answer sheets is created. This file will be shown in the Generated Answer Sheets table. You may click on the PDF file and print it.

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How do I choose a free-response answer sheet for my test?

Several free-response answer sheet forms are available. You may preview the forms by clicking on the links in the Answer Sheets page of your account. The largest answer space uses a full page while the smallest allows 20 answers on a single sheet of paper. For a given answer sheet form, all answer spaces are the same size. So, select an answer sheet form with answer spaces large enough for the answers you expect from your students. For example, if your test requires students to write an essay, the 1 question per page answer sheet may be suitable whereas, if the test requires very short answers, the 20 questions per page answer sheet may be suitable.

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I generated a 4-questions-per-page answer sheet for a 6-question test. Why do the answer sheets have room for 8 answers?

Eduvantage uses the least number of pages necessary to accommodate the desired number of answers. Each page has the same number of answer spaces. In this case, the answer sheets packet has two pages, with room for 8 answers. However, when the test is submitted for grading, Eduvantage will display answers in just the first 6 answer spaces. Any writing in the other answer spaces will be ignored.

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The free-response answer sheets I generated have three pages per student. Can these three pages be stapled before handing them to the student?

No, do not staple the answer packets. Removing the staples to scan the answer sheets will likely result in damage to the answer sheets.

Eduvantage can collate the answer responses even if the answer sheets are mixed up, so there is no concern even if the pages are disordered when scanning. However, if you wish to, you may use paperclips to hold each student's packet together.

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What if I don't want to print all the students' answer sheets but need just one student's answer sheet?

Open the PDF file with student answer sheets and use Ctrl-F (PC) or Command-F (Mac) to search the PDF file. Type the desired student's name or ID number in the search field. Your PDF reader will take you to the page with that student's name or ID number. Note the page number of that student's answer sheet and click the printer icon in your PDF reader. In the print menu that appears, specify this page number and print it.

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What if students enroll or withdraw from my classes after I've submitted my student information?

If there are many changes to your roster, you may submit your student information by following the same procedure as the one used when first submitting student information.

  • Sign in to your Eduvantage account.
  • Click your name in the top-right corner.
  • Click My Students.
  • Click the Delete all students button at the bottom-left of the page.
  • Submit student information again.

If there are just a few changes to your roster, you may add or delete students, one at a time.

To delete students from your roster:

  • Sign in to your Eduvantage account.
  • Click your name in the top-right corner.
  • Click My Students.
  • Click the gear icon near the top of the page.
  • In the row containing the student you wish to delete, click the trash can icon.
  • In the message that appears, confirm that you wish to delete the student from your roster.

To add students to your roster:

  • Sign in to your Eduvantage account.
  • Click your name in the top-right corner.
  • Click My Students.
  • Click the Add a Student button.
  • Enter the student's information and click Save.

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How do the multi-use answer sheets work?

Multi-use answer sheets are available only for multiple-choice tests.

Multi-use answer sheets save paper. For example, the 20 Questions, 6 Use answer sheet has 6 answer blocks, and can be used 6 times, with assessments that contain 20 or fewer questions each. On the first use, have students use Block 1 of the answer sheet, as shown in the example below:


multi use answer sheet

On the second use, have students use Block 2 of the answer sheet, as shown in the example below:

multi use answer sheet

When making the key for the first use, use Block 1 as shown in the example below. Eduvantage detects the answers marked in Block 1 and grades all student answers marked in Block 1.

multi use answer sheet

When making the key for the second use, use the key sheet with Block 2 and mark answers in Block 2 as shown below. Eduvantage™ detects the answers marked in Block 2 and grades all student answers marked in Block 2. Answers that students marked in Block 1 are ignored.

multi use answer sheet

In this way, students may use this answer sheet 6 times.

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How do I submit a test for grading?

Log in to your account, click the Submit Tests button at the top of the page and choose the PDF file containing scans of answer sheets. Watch this video to see it done.

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How many answer sheets can I submit in one file?

The PDF file containing the tests can be up to 64 MB in size. If answer sheets are scanned at 200 dpi, you could have approximately 100 answer sheets in the file without exceeding the 64 MB limit. Higher resolution scans or color scans take up more space.

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What kind of scanner do I need?

  • You may use any document scanner to scan the answer sheets. Most large office copiers made by Xerox, Canon, Ricoh, Konica have scanner features built in. They are often set up to send scans to a user specified email address or to scan to a USB drive inserted in the machine. These machines are very fast.
  • Alternatively, you may use a desktop scanner. It must have an Automatic Document Feeder (ADF) with the capacity to handle as many sheets as the number of students in your largest class. These multi-function printer-scanners usually have ADF capacities ranging from 15 to 35 sheets.

Note : Many office supply stores will allow you to return your scanner within 14 days of purchase, with receipt. Check with your store when purchasing your scanner.

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Does the scanner have to be connected to a computer to scan?

Many scanners and scanner/copiers do not need to be connected to a computer to scan documents. They are operated from their control panels and the scans can be saved to a USB drive inserted in the scanner. Watch our video showing the Ricoh Aficio MP 3352 scanning to USB drive.

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What scanner settings should I use?

  • Set the scanner to "Grayscale". If this setting is not available, use "Color" or "Black & White Photo" in that order. Color scans use more memory and take longer to upload.
  • Set the scan resolution to 200 dpi or higher.
  • Set the scanner to create a single PDF document.

With these settings, scan the key(s) and all the student answer sheets to one PDF file.

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What computer do I need to use Eduvantage?

Eduvantage is web-based, and should work with any type of computer and browser. We've tested on PCs, Macs, iPads and Android Tablets. If you have problems with a specific setup, please let us know.

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Must the answer sheets be oriented in a specific direction before scanning them?

No, there is no need to orient the answer sheets. Eduvantage can grade the answer sheets right side up, upside down or even sideways.

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If several class periods take the same test, must the answer sheets be sorted by period before scanning them?

No, there is no need to sort the answer sheets by period. All answer sheets from a test may be scanned in to one PDF file and submitted for grading. Once graded, Eduvantage's sort and filter functions may be used to display scores for any or all periods.

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If there are several pages in each student's free-response answer sheet packet, must the answer sheets be sorted by student before scanning them?

No, there is no need to sort the answer sheets by student or order them by page number. All answer sheets from all students may be scanned in any order. Eduvantage will use the barcode to decipher which page belongs to which student.

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Must the keys be at the top of the stack of tests to be scanned?

No, the key or keys (in case the test has multiple versions) could be anywhere in the mix of answer sheets. Eduvantage will find the keys and grade the tests.

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For multiple-choice tests, how do I give Eduvantage the correct answers?

You give Eduvantage the correct answers by marking them on a key sheet.

The type of key sheet used must be the same type as the answer sheets that the students used. For example, if students used the 20 Questions, 6 Use answer sheet, the key must also be the same type. When you generate Eduvantage multiple-choice answer sheets, key sheets of the same type are appended to the student answer sheets.

The key sheet you use must have the same block as the one in which the students marked their answers. See the answer to How do the multi-use answer sheets work?

Finally, if the test has several versions, make as many keys as the number of versions of the test. For each key, make sure you mark the appropriate test version in the 'Test Version' section. See the answer to How does a teacher administer and grade a multi-version test?

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For free-response tests, how do I give Eduvantage the correct answers?

You give Eduvantage the correct answers by marking them on key sheets.

When you generate Eduvantage free-response answer sheets, key sheets are appended to the student answer sheets. You must use these key sheets to fill in the correct answers.

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If I'm grading the free-response tests on a computer screen, why should I make key sheets?

Eduvantage will extract the answers written on the key sheet and display them beside the student answers. This way, the students' answers can be easily compared to the correct answers and points may be assigned appropriately. To help you identify the correct answers, Eduvantage draws a blue border around the correct answer for each question.

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For multiple-choice tests, what counts as a correct answer?

For multiple-choice tests, the student's response must match the key for the answer to receive credit. If the student bubbles more than one choice or the student leaves the question unanswered, the student does not receive credit. Eduvantage will circle correct responses with a green oval and incorrect responses with a red oval. Questions unanswered or with multiple wrong answers will be highlighted with a red rectangle. However, if a student makes multiple marks and one of them is the correct answer, a yellow rectangle will highlight the answers.

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Can a multiple-choice question have more than one correct answer?

A multiple-choice question can have only one correct answer. If Eduvantage detects a key with multiple answers marked for any question, the test is not graded.

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Must all questions have the same maximum possible points?

All multiple-choice test questions count for one point.

Free-response test questions could have different maximum point values assigned for different questions. You can change the maximum point value for any question when you are grading your test. To do so, click in the Max. Points box for the question whose points you want to change, replace the number in the box with the desired value and press the tab key on your keyboard.

If you wish to change the maximum points possible for all questions at the same time, click the gear icon near the top-right of the grading page. Select the Assign _ points for all qns option, type the points you wish to have as the maximum for all questions and press the tab key on your keyboard. In the message that appears, confirm that you wish to make the change.

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Can I assign a score larger than the maximum points possible for the question?

Yes, you may enter a value larger than the maximum points possible. When the entered point value is larger than the maximum points possible, the score is highlighted with a red background.

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What if I want to ignore a question after testing the students?

Ignoring questions is simple.

For multiple-choice tests:

On the answer key, leave all questions that you want to ignore, blank. Eduvantage will ignore the responses that students may have marked for that question.

If there are multiple test versions, make sure all the test versions have the same number of questions to be graded. For example, if you have 4 versions of a test with 20 questions and you ignore 3 questions in test version 1, then you must ignore 3 questions in each of the other versions.

For free-response tests:

During the grading process, switch the Ignore Qn button to Yes and that question will not be counted when tallying scores.

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Must I grade my free-response test in one session?

No, you may grade your free-response test over several sessions. When you wish to end a session, click the Tally Scores button. You may then log out of your account. When you next wish to resume grading, log in to your account and click on the test you wish to resume grading. In that test's Control Center, click on the Re-Grade Test button. The button changes to a Grade Test button. Click it and you will find your previously entered scores. You may resume assigning scores or changing previously entered ones. When you finish grading, click the Tally Scores button. Eduvantage will tally scores. You may then view the scores and data for the test.

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What if the answers displayed on the screen are too small to read?

You may use your internet browser's zoom function to increase or decrease the size of the answers you see. The zoom function is usually in the View menu of the browser.

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Must a pencil be used to fill the bubbles?

Either a pen, marker or a pencil may be used. For best results, ensure that the students make full, dark marks to mark the answer ovals.

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How can a student correct a mistake?

If using a pencil, the student may cleanly erase the mistake and bubble the desired choice. If using a pen, the student may use whiteout to cover the mistake and then bubble the desired choice.


fixing mistake

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Why must stray marks be erased?

Unlike some other systems, Eduvantage uses an optical method to grade tests. This allows for any pencil or pen to be used as long as the mark is dark. However, if there are stray marks on an answer sheet, Eduvantage may not be able to grade it.

If a student marks on the barcode, the answer sheet will not be graded.

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For a free-response answer, what if a student's response goes outside the answer space?

When displaying student responses, Eduvantage extracts the writing only from the designated answer spaces. The writing outside the answer spaces will not be visible during grading.

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For multiple-choice tests, must all students mark answers in the same block?

Yes, make sure all students mark their answers in the block you specify and make the key in the same block.

If a student used a block other than the one in which the key was marked, that student's answer sheet will not be graded.

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How does a teacher administer and grade a multi-version test?

To prevent cheating, teachers may use different versions of a test. At this time, multi-version testing is only available for multiple-choice tests. Administering the test is simple.

  • The teacher makes multiple versions of the test (up to 8 versions) and marks the version number on each test.
  • On their answer sheets, students must mark the 'Test Version' bubble for the test version they are given. For example, a student who is given test version 5 would mark the 5 bubble in the 'Test Version' section of the answer sheet.
  • The teacher makes a key for each version of the test and marks the appropriate 'Test Version' bubble on each key. For example, on the key for Test Version 1, she bubbles 1 in the 'Test Version' section. On the key for Test Version 2, she bubbles 2 in the 'Test Version' section and so on.
  • The teacher scans all answer sheets and keys for all versions of the test into a single PDF file and submits to Eduvantage.


The illustration below shows a classroom seating chart where a teacher used 4 versions of a test to ensure that no student had the same test version as their neighbor.


multi-version seating

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Does a teacher need to sort the tests after administering a multi-version test?

No, there is no need to sort the tests. Scan the keys for all versions of the test as well as all student answer sheets into a single PDF file. Eduvantage will identify the keys and apply the appropriate key to each student's answer sheet automatically.

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What if there is only one version of the test?

If there is only one version of the test, the teacher should leave the 'Test Version' section of the key blank. Eduvantage will grade all student answer sheets using this key, ignoring any marks students may have made in the 'Test Version' section.

In some cases, even if there is only one version of a test, a teacher may want students to believe there are multiple versions of the test. In this case, the teacher may mark tests with different version numbers even though they are all the same. The students then mark the 'Test Version' bubble for the test version they are given. However, because the teacher submits only one key without marking the 'Test Version' section, Eduvantage will ignore the version marks made by students and grade all answer sheets using the one key submitted.

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How do I use the sort functions?

Sort functions allow you to rearrange a list of tests or students in ascending or descending order, based on a particular column. For example, clicking on the Student ID sort icon allows the student list to be sorted by Student ID in ascending order. Clicking on the sort icon again switches the sort order to descending.


How To Sort

Similar sort functionality is available in the list of tests.

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How do I use the filter functions?

Filters allow you to narrow a list based on certain criteria. When you type a value into a filter, only those items in the list that satisfy the filter criteria are displayed. In the figure below, as a student's name is typed, the list narrows until only one student is listed and the teacher could click on that student's name to show that student's answer sheet.


How To Filter

Similar filter functionality is available in the list of tests.

If desired, you may set multiple filters and you may sort the filtered list using any of the columns in the list.

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What is the Question Difficulty graph?

For multiple-choice tests:

The Question Difficulty graph shows, for each question, the number of students who answered it correctly, the number who answered it incorrectly and the number of students who either didn't answer it or marked more than one choice for that question.

There is one Question Difficulty graph for each version of the test. The graph is ordered from the most difficult question (least number of students answering correctly) to the easiest question (highest number of students answering correctly).

The teacher may use this graph to, for example, quickly find the questions that most of the class had difficulty with and to teach certain topics again.

In the example below, Question 6 was the most difficult. Three students answered it correctly, seven answered it incorrectly while one student either did not answer it or selected multiple answers.


Question Difficulty

For free-response tests:

As in the case of multiple-choice tests, the Question Difficulty graph is ordered from the most difficult question (lowest average score percent) to the easiest question (highest average score percent).

The teacher may use this graph to, for example, quickly find the questions that most of the class had difficulty with and to teach certain topics again.

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What is the Item Analysis graph?

Eduvantage creates an Item Analysis graph for multiple-choice tests. It shows, for each question, the number of students choosing each choice. The correct answer for that question is indicated in the appropriate segment of the bar for that question. There is one item analysis graph for each version of the test.

The graph is ordered from the most difficult question (least number of students answering correctly) to the easiest question (highest number of students answering correctly).

In the example below, Question 6 was the most difficult. The correct answer, A, was chosen by three students. However, of the eight students who did not answer this correctly, six chose B. It is possible that these six students had the same misconception leading them to choose the same wrong answer. The teacher could use this information to address such misconceptions.


detailed item analysis

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When printing the data analysis graphs, why are some of the bars cut off on the right?

Some browsers (such as Safari on Mac) use portrait mode by default when printing. This results in the right hand part of the graphs being cut off in the printout. To resolve this problem, in the print menu, choose landscape orientation and the whole graph will be printed.

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Why are some question numbers not displayed on the horizontal axis of the Question Difficulty or Item Analysis Graphs?

If your test has a large number of questions, some question numbers may be hidden so that the ones displayed are legible. Use the scroll bar above the graph to view a subset of the questions and the question numbers will now be displayed. The graphs may now be printed, if desired.

scroll bar

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How do I delete a test?

In your list of tests, click on the test to be deleted. In the Control Center, find the icon of a trash can to the far right of the test name. Click on this icon and confirm that you want to delete the test. The test and all its data will be deleted.

deleting a test

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How do I import grades into my gradebook?

By importing grades instead of entering them manually, a teacher can save time as well as eliminate grade entry errors. Hundreds of student grades can be imported in seconds with a few clicks on your computer. Watch our video showing how to Import Grades into Moodle.

For every test that is graded, a Grade-Import-File can be downloaded by clicking on the button in the Control Center for that test.


Dashboard

This file contains, for each student, information such as student ID, test score, etc. Once you download this file, follow the directions provided by your gradebook vendor. This will typically involve the following steps:

  • In your Eduvantage account, click on the test whose grades you want to transfer to your gradebook
  • Click on Grade-Import-File to save the file to your computer
  • Open your gradebook and follow the import procedure for your gradebook

Many gradebooks such as Moodle, Engrade, GradeQuick, Easy Grade Pro, Edsby etc., allow for grades to be imported. If you need assistance importing grades, contact Eduvantage Support.

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How do referrals work?

You refer Eduvantage to a friend using your Personal Invite Link. Your friend signs up for Eduvantage and submits their first test. You and your friend will each receive one credit.

Your personal invite link is visible every time you submit a test for grading. It is unique to you and allows us to give you credit for any new users of Eduvantage who sign up using your link.

You can share the link by clicking on the social media buttons or you can email the link to your friends.

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What if I post my personal invite link in my Twitter feed, 4 of my followers sign up and each submits their first test?

You will receive 4 credits and each of your friends will receive one credit each.

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What if my friend signs up without using my personal invite link?

You will not receive credit for the referral. Eduvantage credits referrals based on the link used to sign up.

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What if two Eduvantage users refer the same person? Who gets the referral credit?

The new user gets one credit when they submit their first test. The Eduvantage user who receives credit will be the one whose personal invite link was used by the new user to sign up for Eduvantage.

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How do credits work?

At this time, you may accumulate up to 12 credits. Each credit is good for one month of Eduvantage service. Once Eduvantage begins to charge for service, credits will be deducted from accrued credits at the rate of one a month. As you use up your credits, you can invite friends and 'top up' your credits. If you use up all your credits, you will need to pay to continue to use Eduvantage.

You can see the number of credits you have available every time you submit a test for grading. Each coin represents two credits. For example, someone who has one credit available will see the image below:

referral credit

Eduvantage may change the maximum number of credits you may accumulate but at no time will you lose credits already accumulated.

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How do I know which of my referrals earned me credits?

Log in to your account and go to your My Account page to see your credited referral details.

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How secure is my data?

Our secure servers use industry-standard, bank-grade encryption technology to safeguard your data. We use two-factor authentication to protect your account against phishing attacks.

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I get a 'No Key(s) Found' error message even though I have a key in the PDF file of tests. Why?

If improper settings are used when scanning the tests, the key may not be detected and Eduvantage will not be able to grade the test. Scan the tests again using the correct settings. If you still have trouble, please send your PDF file to support@Eduvantage.com so we may investigate.

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Why are some answer sheets not processed?

If an answer sheet is not processed, it could be for any of the following reasons:

  • Some of the black squares around the answer sheets are missing or unclear in the scan of that answer sheet. This could happen if the answer sheets printed on a printer low in toner.
  • If students make stray marks or doodle on the answer sheet, that answer sheet may not be processed. Ensure that students erase such stray marks.
  • If the barcode is unclear or tampered with, the answer sheet may not be processed.

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I submitted my tests for grading. Why don't I see the results?

Depending on how many answer sheets there are in your test, it could take from a few seconds to a few minutes for Eduvantage to grade your multiple-choice test or collate your free-response test. Refresh your My Tests page a few minutes after you submit the test and you should see the test in the list of your submitted tests. If you believe there is a problem, please contact Support.

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What if there is a problem with the grading?

Please report any problems by contacting Support. We strive to promptly address your concerns.

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